Abstract Submission Guidelines

Abstract Submission Guidelines 2018-02-01T10:45:54+00:00

Abstract instructions & to Submit Click HERE

 

SAM 2018 Annual Meeting Abstract Submission Guidelines and Instructions

The 2018 SAM abstract submission is NOW OPEN : http://tiny.cc/samabstracts2018

Submission, Confirmation, and Deadlines:

  • Deadline: Thursday, June 1, 2018 at 11:59 Pacific Time
  • Submit abstracts to: https://www.tiny.cc/samabstracts2018
  • Please email SAMAbstracts@gmail.com with any questions

Submission Confirmation: Submission confirmation will be sent within three (3) days to the listed abstract submitter

Author Notifications: Acceptance/rejection status, Top 6 Overall Abstracts selection, and Top Challenging Case Reports selection will be emailed to the submitter, first author, and presenter no later than end of day, Friday, June 22nd

Presenting Author Requirement:

Moderated Walk-Around Session All accepted abstracts will require a paid, registered presenter to attend the moderated walk-around abstract sessions held:

  • Saturday, September 15th
    • Poster Rounds #1 from 1 – 2 p.m. or
    • Poster Rounds #2 from 3 – 4 p.m.

Top 6 Abstract and Trainee Award Recipients (non-presenter) Highest rated abstracts will require a paid, registered, presenter to give a PowerPoint-based presentation during the Chandy Verghese Research Abstracts & Research Session:

  • Friday, September 14th, 1:30 – 3:00 p.m.

Top Challenging Case Reports Highest rated case reports with images/video will require a paid, registered, presenter to give a PowerPoint-based presentation during the International Panel for Best Challenging Cases:

  • Sunday, September 16th, 8:00-10:00 a.m.

Important Dates for Abstract Submitters/Presenters:

(*denotes general relevant dates)

February 1, 2018:(Thursday): Submission site opens

June 1, 2018; 11:59 P.M. PCT (Friday): Submission site closes

June 22, 2017 (Friday): Notification of abstract acceptance/rejection

June – July: Correspondence with accepted presenters confirming meeting attendance

*August 1: Pre-registration fees increase

*August 23: Last day to book hotel reservation

September 13-16 (Thursday-Sunday): Meeting

September 14 (Friday):

  • Session III: Airway Management Investigators: Chandy Verghese Abstract & Research Presentations
    • 1:30 – 2:45: Abstract Oral Presentations (Top 6)
    • 2:45 – 3:00: Presentation of Awards (Top 3 Oral and Trainee Awards)

September 15 (Saturday):

  • Session VII: Poster Rounds #1
    • 1:00 – 2:00: Moderated poster rounds
  • Session VIII: Poster Rounds #2
    • 3:00 – 4:00: Moderated poster rounds

September 16 (Sunday)

  • Session X: International Panel for Best Challenging Cases
    • 8:00 – 10:00: Panelist moderated oral presentations

Abstract Guidelines:  

Word & Figure Limit:

  • Research Reports: Limit 350 words, not including references/figures. Limit 3 figures, tables, images.
  • Case Report/Series: Limit 250 words, not including references or figures. No figure/image limit.

Report Types: Abstracts will need to be submitted under the appropriate report type, each of which have different abstract body requirements (see below for guidance):

  • Research Reports: Hypothesis driven, analytical design
  • Case Report/Series: Single/Multi-patient report, descriptive design, unique and not previously described in literature
    • Challenging Cases, Images, and Video: Case reports/series submitted with substantial images/video recordings and designated for a panelist moderated oral presentation

Categories: Abstracts should be classified by authors into one or more of the following categories. Final grouping will be made at the judges’ discretion. Judges will be assigned based on categorical grouping.

  • Airway Equipment
  • Airway Management Inside the Operating room
  • Airway Management Outside the Operating room
  • Airway Management Assessment and Planning
  • Novel Techniques
  • Airway Training, Education, & Simulation
  • Quality Improvement/Assurance & Patient Safety
  • Other (describe)

Challenging Cases with Images/Video Categories: Case reports/series with images/video will be judged and considered for panel moderated oral presentation under the following 5 topics:

  • Pediatric
  • Adult General
  • Adult Subspecialty I & II
  • Emergency Medicine

Abstract Submission Limit: There are no restrictions on the number of submission one may submit or have accepted. Please be aware of ‘fractioning’ rules and guidelines described below.

 

Author Responsibilities:

Research Approval: Research must have appropriate institutional review board approval and may be subject to request by abstract judging committee.

Blinding: It is the responsibility of the submitting author to ensure that the abstract is fully blinded, meaning no identification of authors, institution of origin, geographic area, sources of funding or author references may appear within the abstract title, body, images or charts.

Fractioning of findings:  Partitioning, or ‘salami slicing’, of findings into multiple abstracts is prohibited. Abstracts are subject to rejection or revision if fractioning of findings is deemed by judges. Research reports should not divide single hypothesis driven investigations into multiple abstracts. To be of value case reports/series must provide significant learning points. Case reports submitted by a single author which describe similar device/techniques should be consolidated into a case series.

Awards, Judging, & Scoring:

All Research Reports and Case Reports/Series will be judged by a blinded a three-person expert panel. Abstracts will be judged based on the following criteria:

  • Originality: Were novel concepts or approaches used? Does the abstract challenge existing paradigms or develop new methodologies or technologies?
  • Scientific Merit: Does the abstract address an important problem? How was scientific knowledge advanced? Does the study have clinical relevance?
  • Quality of Research Design and Data Analysis: Is the study design clearly described? Are measure reliability and validity addressed? Are the statistical analyses appropriate for the study design?
  • Conclusions: Are conclusions clearly stated? How well are the conclusions justified by the data?
  • Clarity – Is presentation of information in clear and elegant English language? Ordered, concise, with no ambiguities?”

Awards:

  • Trainee Awards: Abstracts where the presenting author is a trainee (resident, fellow) and the first author are eligible for SAM’s Trainee (Travel) Award. Judging and scoring will follow the same guidelines for all abstracts described below and will be notified no later than Friday, June 22nd. A select number, will be awarded a cash stipend of $300 to defray travel costs. Award winners will also receive free meeting registration. A letter of good standing in their program will be required upon acceptance.
  • Top 6 – Oral Presentation Selection: The top 6 rated abstracts overall will be invited to be presented at the Oral Presentation session on Friday, September 14th from 1:30 – 3:00 p.m. This will include any trainee abstracts scoring within the top 6.
    • Top 3 Presentations Overall – Oral presentations will be judged by a panel of judges for best overall abstract and presentation.
  • Top 5 Challenging Cases: Case reports/series submitted with significant images/video and designated for this award will be judged and scored. Selectees will present their case with an immediate panel-led discussion on Sunday, September 16th during the opening session regarding the case management.

 

SAM CHALLENGING CASES

SAM is proud to announce the call for challenging case reports from SAM members for the 2018 Annual Meeting in Chicago.

The individuals chosen to present the Top 5 challenging cases will present their cases to an expert panel during Session X: International Panel for Best Challenging Cases on Sunday, September 16th.

Submitted challenging cases will undergo review by the Abstract Committee of SAM.

The BOD of SAM seeks case reports that make an important teaching point or scientific observation in airway management. Often this includes description of novel approaches, instructive cases, novel airway management techniques, novel use of equipment, or new information.

Cases which contain images, and/or video will be preferentially considered. Challenging cases must include a statement that the patient, the patient’s family, or the responsible IRB gave written permission to publish the challenging case.

 

 

Abstract Body Criteria:

Research Reports:

  • Title (full): A title that states a clear reflection of the abstract content
  • Title (short): A concise three to six word title (ex. Failed Intubation in Pediatric ICU)
  • Introduction/Study Question: Provide a brief introduction on the purpose of the study. What is known about the problem addressed by the research, what remains unknown, and how does your research project fill knowledge gaps?
  • Methods: Must state research approval/exemption in first line. Provide clear statements in the following:
    • Study design
    • Research setting: number of patients enrolled and how they were selected
    • Intervention description (if appropriate)
    • Identify primary and secondary outcome variables and how they were measured
    • Describe statistical methods used to analyze the data
  • Results: Provide clear statements in the following:
    • Describe subjects included/excluded from the study or analysis, with reasons for exclusion
    • Present comparisons on the outcome variables between groups/subgroups
    • Describe other pertinent results

If data can be efficiently presented in a table or figure, include these in the single research report template. Tables/figures do not count toward 350-word limit.

  • Conclusion: Summarize the conclusions supported by the data presented, whether they support or refute the hypothesis, and describe their importance and further implications.
  • References: Limit six (6). Any format. Provide in order in which they appear in the abstract. References do not count towards 350-word limit.

Case Report/Series:

  • Title (full): A title that states a clear reflection of the abstract content. Must include term ‘Case Report’ or ‘Case Series’
  • Title (short): A concise three to six-word title (ex. Failed Intubation in Pediatric ICU)
  • Background: Clearly state relevant current knowledge regarding the topic. What remains unknown, unreported, or necessitates emphasis. Briefly state why this report/series is novel and what it adds to the field.
  • Case Presentation: State research approval/exemption (in first line). Present the case report or series in sufficient detail. Include any images, figures, or tables include these in the case report/series template.
  • Discussion: State implications of presented case. Expand on its novelty and what it adds to the body of work related to it.
  • References: Limit six (6). Any format. Provide in order in which they appear in the abstract. References do not count towards 250 word limit.

Challenging Case Report/Series with Images/Videos:

  • All criteria are the same as regular “Case Report/Series”
  • Emphasis is placed on including high quality pictures, and ideally video with or without audio to elucidate the case

Questions and Additional Information: If you have any questions regarding the abstract submission criteria or process, please contact us at: SAMAbstracts@gmail.com